Telecom Foundation is looking for Company Secretary / Secretary to the Board (Female) who shall be responsible for providing secretarial, governance, compliance, and administrative support to the Board of Governors / Sub Committees / Executive Committee of the Foundation. The role shall ensure that the affairs of the Foundation are conducted in accordance with the applicable Endowment Act, Rules, Regulations, Trust Deed, Articles, Board decisions, and other applicable laws.
Role and Responsibilities:
She shall be responsible for performing the following functions:
Arrange and manage statutory meetings, including meetings of the Board of Governors (BOGs) and its committees, ensuring compliance with legal and organizational requirements.
Prepare and circulate working papers, agendas, and minutes of meetings, ensuring proper record keeping and timely follow-up on action points.
Ensure effective communication and smooth flow of information between the Board, Committees and senior management.
Provide legal, financial, and strategic guidance to the Board of Governors, Committees to support informed and data-driven decision-making.
Develop and maintain effective relationships with internal and external stakeholders to promote trust, coordination, and collaboration.
Serve as the primary liaison with regulatory authorities and relevant entities to ensure compliance and represent the organization in a professional manner.
Supervise the preparation and submission of regulatory filings and reports, ensuring accuracy, completeness, and timely compliance, if required.
Safeguard legal documents, corporate records, and statutory registers, ensuring their confidentiality, integrity, and proper maintenance.
Support management in handling ad-hoc assignments, demonstrating flexibility, initiative, and problem-solving skills.
Perform such other duties as may be assigned by the Board, Chairman, President & CEO or competent authority from time to time.
Eligibility Criteria:
The Company Secretary should possess
14 or more years post qualification proven working experience (having at least five years relevant experience in case of listed company or two years relevant experience in case of other public company.
Relevant experience in corporate governance, secretarial affairs, regulatory compliance, legal coordination.
Proven knowledge of the applicable Endowment Act, Rules, Regulations, governance framework, and public-sector / non-profit organizational procedures, Company Ordinance & Act.
Strong drafting, communication, record-keeping, and coordination skills.
Ability to handle confidential matters with integrity and professional judgment.
Ability to work under pressure and meet deadlines.
Qualification:
1. a person who is a member of;
(a) a recognized body of professional accountants; or
(b) a recognized body of corporate or chartered secretaries; or
2. a person holding a master degree in business administration or commerce or being a law graduate from a university recognized by the Higher Education Commission of Pakistan or in case of foreign qualification in the above disciplines, holds an equivalence certificate from Higher Education Commission of Pakistan.
Eligibility is restricted to female candidates, with an upper age limit of 55 years.
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